ISO 45001:2016 REQUIRED DOCUMENTED INFORMATION BASED ON RELEASED [DIS1]

List of documented information required by ISO 45001:2016

The draft of ISO 45001 provides us with some insight into what documents will be required by this new standard. Compared to OHSAS 18001 there are not too many changes, but the requirements for documentation are simpler and less demanding, following the logic of new versions of other ISO standards. Of course, the standard does not explicitly mention documents and records, but uses the term “documented information.”

Here are some of the documents an organization would need to produce to comply with ISO 45001:2016 based on the [draft international standard (DIS1)]

• Procedure for determining context of the organization(clause 4.1)
• Procedure for determining internal content of the organization and interested parties(clause 4.2) 
• Scope of the OH&SMS (clause 4.3)

•  OH&S Policy (clause 5.2)
•  Roles and responsibilities (clause 5.3)
• Procedure of Hazard Identification (clause 6.1.2.1)
• OH&S risks assessment procedure (clause 6.1.2.2)
• OH&S opportunities (clause 6.1.2.3)
•  Methodology and criteria for assessment of OH&S risks (clause 6.1.2)
•  Applicable legal and other requirements (clause 6.1.3)
• OH&S objectives and plans (clause 6.2.2)
• Documentation of organization resources (clause 7.1)
•  Records of training, skills, experience and qualifications (clause 7.2)
• Competence, training and awareness procedure (clauses 7.2 and 7.3)
•  Procedure for communication (clause 7.4)
• Procedure for creating, updating and control of document and record (clause 7.5.2 and 7.5.3)
• Procedure of Operational planning and controls (clause 8.1)
• Template of organization Hierarchy of control (8.1.2)
• Procedure of change Management (clause 8.2)
• Emergency preparedness and response process (clause 8.6)
• Monitoring and measurement results (clause 9.1)
• Calibration and verification of monitoring and measuring equipment (clause 9.1)
•  Evaluation of compliance obligations (clause 9.1.2)
•  Procedure for internal audit (clause 9.2)
•  Internal audit program  and process (clause 9.2.1)
•  Results of internal audits (clause 9.2.2)
•  Procedure for management review (clause 9.3)
•  Results of the management review (clause 9.3)
• Procedure of for management of nonconformity and corrective actions       (clause 10.1)
• Record of documented incident and nonconformity (clause 10.1)
• Report of investigated incidents (clause 10.1)
• Results of corrective actions (clause 10.1)
• Organization stated improvement objective and process of archiving them (clause 10.2.1 and 10.2)

I will revisit DIS2 whenever it is released to confirm if there are any changes to the above captioned required documentation.I will advice you subscribe to my newsletter or keep checking back.   

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